Microsoft office word 2007 shortcut keys pdf free.Office cheat sheets

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However, I have been unable to work out what I can do, from trying to research the problem generally online. This thread is locked. You can follow the question or vote as helpful, but you cannot reply to this thread. Threats include any threat of suicide, violence, or harm to another. Any content of an adult theme or inappropriate to a community web site. Any image, link, or discussion of nudity.

Any behavior that is insulting, rude, vulgar, desecrating, or showing disrespect. Any behavior that appears to violate End user license agreements, including providing product keys or links to pirated software.

Unsolicited bulk mail or bulk advertising. Any link to or advocacy of virus, spyware, malware, or phishing sites. Any other inappropriate content or behavior as defined by the Terms of Use or Code of Conduct. This shortcut key will select or unselect one word to the right. To select from the insertion point to the beginning of the entry , use this key.

In order to select from the insertion point to the end of the entry , use this key. Up One Level button: Opens the folder one level above the open folder. The Key is to display a shortcut menu for a selected item , such as a folder or file. To move on to a task pane from another pane in the program window, use this key. You may need to press F6 more than once. To move to a task pane, when a menu is active , use this key.

This key is to select the next or previous option in the task pane when a task pane is active. To display the full set of commands on the task pane menu , use this key. Spacebar Enter. In order to perform the action assigned to the selected button , use this key. Use this key to open a drop-down menu for the selected gallery item. Home End. Page Up Page Down. To scroll up or down in the selected gallery list , use this key. To display the shortcut menu for the selected item, use this key.

This key is to display the menu or message for a smart tag or for the AutoCorrect Options button or the Paste options button. Any resemblances to existing or deceased persons, or existing or defunct businesses, is entirely coincidental. This is not a step-by-step tutorial. Our feeling is that you did not pay to have someone stand in front of class and read you something that you could do on your own.

Through our own classroom experience we have discovered that students don’t read detailed descriptions and that lengthy text is ignored. They prefer to explore and try things out. In typical tutorials, students often get lost following rote procedures and get caught in error conditions from which they can’t back out of. Besides, once students leave class, they just want something they can use to look up a subject quickly without having to read through an entire tutorial.

Our design ensures that each course is stimulating and customized yet covers the outlined objectives. The left page of your manual is designed for note-taking. That way, you won’t have to switch between your notebook and a manual whenever you need to look up how to perform an operation.

Keys and commands that you need to press are displayed as icons such as E or Z. Each topic starts on a new page, making things easy to find and follow. In addition, topics covering actual commands always begin with the USAGE section where we explain the purpose of the command.

Although you will usually be using the mouse to make your selections there are also shortcut keys that can be used at times so we will also include those. Any keyboard shortcuts will be displayed with a keyboard icon while mouse shortcuts will include a picture of the mouse icon. The next page shows how a typical topic will be discussed and each part found in the book.

Since MS Office applications were all written to be used interactively with a mouse, there will be many tools that will be mentioned which can be used in place of the menu or keyboard. This section lists the keystrokes or function keys the user may press as a shortcut for performing the current command. NOTE: This box will mention things to watch out for. The writing icon in the left column always indicates an important note to remember. TIP: This box will let you in on a little secret or shortcut.

The pointing hand always indicates a “TIP”. If you have assigned a shortcut to your desktop, double-click on the Microsoft Office Word icon to run the application. Although the quickest way of running Word is obviously through the desktop, you can also access the Start menu which allows you to locate any program available on your system.

The screen can be quite intimidating the first time you see it as there are so many items displayed on it. However, if you take a few minutes to familiarize yourself with the various screen elements, the program will become easier to work with.

Along the top left corner of the screen is the Office Button which provides quick access for creating, opening, converting, saving, printing, preparing, sending, publishing, and closing files.

Recently accessed documents are also listed under this button. This button provides the only true menu within Word or any other MS Office application. Click on the button to the right of these tools to customize this Quick Access Toolbar. The name of current document followed by the application name is displayed in the middle. The second line contains a new feature within Word There are tabs located on this line which are used to access a series of Ribbons to help you quickly find the commands needed to complete a task.

Commands are organized in logical groups that are collected together under these tabs. Each tab on the Ribbon relates to a type of activity, such as inserting an object or laying out a page. To reduce screen clutter, some tabs are shown only when they are needed. There is no way to delete or replace the Ribbon with the toolbars and menus from previous versions of Microsoft Office.

However, you can minimize the Ribbon to make more space available on the screen. If you prefer using the mouse, point to an empty space just to the right of the last tab across the top of your screen and click the [RIGHT] mouse button. From the pop-up menu, choose Minimize Ribbon. If you prefer using your mouse, point just to the right of the last tab and click your [RIGHT] mouse button.

From the pop-up menu, again choose Minimize Ribbon this time to de-select it. Use the A key to access the ribbon directly from the keyboard. Each time you press A, Word displays corresponding letters for the ribbon items to help you to continue using keyboard shortcuts to select them.

Along the right side of the screen is the scroll bar used to quickly move vertically within your document. Use the arrows located across the top and bottom of the scrollbar to move up and down. To move more quickly, drag the small rectangle located within the scroll bar to the desired location up or down. If you zoom to a larger size than can fit horizontally within the window, a horizontal scroll bar will appear across the bottom of the screen.

The actual typing area is the large interior portion of the window that the program uses to display its data and special symbols. In Word, this working section is referred to as the Text Area. Within the text area you should see a small blinking vertical line, referred to as the Insertion Point or cursor. It marks the spot where your next typed character will appear. You should also see an I-beam which indicates where the mouse pointer is located.

As you move the mouse to the Ribbon area at the top of the screen or along the left or right edges of the document, it will change into the shape of an arrow. The arrow is used to point to items within the Ribbon or to select lines of text. Just below and to the left of the vertical scroll bar is the Zoom Area.

Notice you can click on the increase or decrease buttons to change the zoom factor. You can also drag the slider horizontally to change the text size as it appears on the screen. Word displays the current percentage just to the left of this area. To the left of the zoom area are five View Icons. These are used to change the current page for display purposes.

Simply click on the view you want to switch to. The far left side of this line contains the Status Bar. This section indicates the current typing position, how many words have currently been entered in the document, and provides information on proofing tools.

To make working with multiple documents less confusing, Word displays all opened documents along the taskbar at the very bottom of the screen. Rather than having to access the Ribbon labeled View to switch between opened windows, you can simply use your mouse to click on the name of the file you want to access directly on the taskbar.

Once selected, that document becomes the active window. Help can be as generic as explaining how to print within the program or as specific as detailing each item within a dialog box. To display help in any of the applications, simply click on this tool located on the far right side of the tabs and just above the Ribbon. When done, press E. Word will search through its help database and replace the current list with a group of topics related to the item you entered.

There are several buttons across the top of the help window: If you have been moving between help topics, click on the back arrow button to return to the previous help topic.

If you have returned to a previous help topic, click on the forward arrow button to display the next topic. If you are viewing a topic online and it is taking a long time to load, click on this button to cancel the help page. Click on this button to refresh the help window.

Click on this button to return to the original help topic list. Click on this button to print the current help topic. A task pane will be opened along the left side of the window, listing all of the help topics and allowing you to scroll through them. Click on this button a second time to close the task pane. Click on this button to keep the current help topic on top. Click on the down arrow beside this button to select the type of help topic you would like displayed.

Click on this button to specify whether you want to search for online help or display only the offline topics that come with MS Word. This comes in handy when a screen lists several choices or perhaps lists various keyboard shortcuts. Click on this tool to print the current help topic. A dialog box containing two tabs will be displayed: The first tab labeled General is divided into three main sections, as discussed below: Select Printer This section is used to select the printer.

There is also a checkbox to print the topic to a file. Print Range Use this section to specify the print range. Number of copies Sets the number of copies to print. If you are printing more than one copy of a multiple page topic, you can check the Collate box to have Word organize each set of copies for you. There are also two check boxes at the bottom of the this dialog box that allow you to print related linked documents as well as a table that lists the links in the document.

Printing all links will also print any documents referred to via links by the displayed topic. Printing a table of links adds a table at the end of the printout which lists all linked documents. When done, choose to begin the printing. For example, the SAVE tool is displayed as a 3. To alleviate this problem, Word offers quick mouse assistance on each tool, referred to as ScreenTips. As you point to a tool, Word will display a quick note as to the tool’s function. The main difference between these views is your personal preference as to how you want to work with the document.

Each view has its own unique format. You can switch between the views at any time. It is also possible to zoom in or out of a document to get different perspectives of the same page. The most common view within Word is “Print Layout”. Print Layout can be used to get a more accurate view of the final layout while editing the document.

You can change the display mode by either accessing the View Ribbon or using the viewing icons located towards the bottom right of the screen – just above the status bar: Click on this button to switch to Print Layout view. This display shows the final page layout while still allowing you to edit the document. Headers, footers and all formatting are displayed within this view. Click on this icon to switch to Full Screen Reading Layout view.

This view is best when opening simply for reading as it hides most of the screen elements. Click on this icon to switch to Web Layout view.

This display is used to create documents for the Internet. Click on this icon to switch to Outline view. This view allows you to work with large documents – collapsing certain sections while expanding others. Click on this button to switch to Draft view.

Headers, footers and most of the formatting are not displayed within this view. If you click on this button located to the right of the viewing icons a dialog box will open whereby you can select a Zoom factor for the text displayed on the screen. Although the screen may appear to be blank, glancing in the upper portion of the screen title bar reminds you that a document is being created.

You may immediately begin typing your file. Remember not to press the E key except at the end of each paragraph! At the moment, our company is on-target to meet its projected earnng estimates but we need the assistance of all of our employees to keep costs down. Since overtime is one of our most costly expenditures we incur, we espcially want to ask supervisors in each division to keep overtime hours down. Thank yu in addvance for your cooperation. If you click on the button, you will notice two options for saving a document: Save and Save As.

Save is the normal save feature which will ask you the first time you save a file to assign a name to it. From that point on, choosing SAVE will simply update the file to include the new information.

On the other hand, Save As saves an existing file under a new name or as a different format to be imported into another program. Click on the Save icon located on the Quick Access Bar. The first time you save a document, Word provides a dialog box prompting you to enter a file name, as shown below: Letters, numbers and spaces are allowed.

Enter characters. This extension is new in version In this latest version of Word using Windows Vista, the address bar is displayed a bit differently, as shown below: Notice the path is displayed horizontally on the bar instead of vertically as was the case in previous versions.

To get to that folder, you had to first choose your computer, then the Data drive W. In the box provided, enter a name for the new file. Letters, numbers and spaces are allowed. If you want to save the document in another format such as another word processing application or any previous version of Word so that someone else can edit the document who does not have this version , click on the down arrow beside the box labeled Save as type and select the format from the list provided.

Enter a name for the document in the box labeled File name and then click on to actually save the document. By comparing words in your file against the dictionary, Word can check your spelling and alert you of possible mistakes. For each word the program cannot find in its dictionary, Word asks what to do. You will be able to choose to change the spelling, suggest alternative words, have the word remain as it is, or add the word to the dictionary.

Word also checks for words that are incorrectly capitalized and for repeated words. The bottom of the dialog box contains suggestions for correcting the flagged word.

If the word should remain as it is, select the Ignore Once button. Word also offers the option of Ignore All if the word in question appears throughout the document.

If the word should be added to your custom dictionary for future reference, click on this button. If one of the suggestions is correct, double- click on the correct spelling or highlight the word and choose the Change button. If you are afraid you misspelled a word more than once, click on the Change All button. If both the word and suggestions are incorrect, you can type the correct spelling in yourself since your cursor is already blinking in the top section beside the selected word.

Afterwards, press E or select Change. Use this button to add the word to the AutoCorrect list. In the future, when you misspell this word while typing, Word will automatically correct it – without you having to access the spell checker. Reverses the latest actions made during the current spell checking session.

Check this box to include grammar checking. This box provides a variety of options to customize how the spell checker works. You can specify whether to suggest and where to get the suggestions and what you want to ignore during the spell checker such as uppercase words or words containing numbers.

Click on to add or modify custom dictionaries, such as medical and legal to be used during spell checking. In addition, you can specify grammar options, such as how often to check, and what writing style to use. Once all options are selected, choose. You will be returned to the original spell checking box where you can continue. After running the spell checker, save your document again. In addition, you can specify which printer to use and how many copies to print.

Click on the Office button. Select Print from the Office menu. The following dialog box will be displayed: The current printer is displayed at the top of the box. Click on the down arrow beside the selected printer to choose another one. You can save the print settings to a file so that you can print at a later time and specify whether multiple copies should be collated. You can also choose to enable the manual duplex option, which allows you to print double-sided by having Word prompt you to turn the paper over once the first side has been printed.

This button allows you to even further specify how the document will be printed. Once all printer options have been set, choose to have Word begin printing the document. Click on the close button in the upper right corner of the window to close the current document. If you only have one document open and you click on this icon, Word will close the entire program.

Select Close from the Office menu. NOTE: If you have made changes to the file and have not saved those changes, Word will ask whether you want to save the changes before closing the file.

If, however, you are in the midst of working with one file and then decide to create another document, you will need to instruct Word as to what type of new document you want to create.

You can create a blank document or base the new file on one of the built-in templates that come with Word. A template is used to determine the basic structure of the document and can contain predefined settings, such as fonts, page layouts, graphics, formatting, and macros.

Select New from the Office menu. The far left section contains a list of available template categories that you can base your new document on.

The middle section lists the templates available within the category you selected from the left side of the window. The far right section displays a preview of the currently selected template. To preview a template before actually selecting it, click on its name within the middle section of the window and then look to the right side of the window for a preview. Once you decide which template you would like to use, highlight its name and then choose.

The new document will be created – based on the template you have selected. Simply click on the document you want to switch to and that file will become the active window.

Doe, I am writing on behalf of my company to thank you for the work your accounting firm did for us last month during our audit.

Because of your experience in the matter along with detailed record-keeping on our part, we passed with flying colors. What could have been a stressful situation turned out to be quite simple. Your firm is largely responsible for that outcome. Thank you again for your assistance. I hope that our companies can continue to do business in the future. Select Open from the Office menu. The following dialog box will be displayed: Along the left side of the dialog box, Word displays the Navigation Pane.

You could then select the folder containing your Word documents. Across the top of the window are the following buttons: Click on this button to access the Organize pull-down menu. From the resulting pull-down list, select the operation e. To change the display of the files, click on the down arrow beside this button. Click on this button to create a new folder. If you click on the down arrow beside the button, you can choose from a list of options such as opening the file as read- only or in your Web browser.

TIP: To open more than one file at a time, select the first file by clicking on its name once to highlight it. Next, hold the C key down as you click on each additional file to be opened. Once all files have been selected, click on to actually open them. Each file will be placed in its own window. Z Moves one line up. Y Moves one line down. Q Moves one character to the left. R Moves one character to the right. O Displays the previous screenful.

N Displays the next screenful. To scroll through the document using the mouse, click on one of the arrows located on either the horizontal or vertical scroll bar. If you drag the scroll box on the vertical scroll bar up or down, Word will display the current page number to the left of the box.

When you see the desired page, release the mouse button and that page will be displayed. If you are using a mouse with a scroll wheel, roll the rubber wheel located between the [LEFT] and [RIGHT] mouse buttons forward or back to quickly scroll through large documents. NOTE: If you are using the mouse to move through a document, remember that you must click on the new page before the cursor will move to the new location! The top one moves to the previous page while the bottom icon moves to the next page.

Click on this button located between the previous and next page icons to change the method by which the previous and next buttons will navigate through your document. For example, you can set them to move from one graphic picture to another rather than from page to page. Once you click on the Select Browse Object button, a pop- up box appears: Each icon within this box represents a type of object available within a Word document.

The object you select will be used to browse through the document. For example, if you select the table object, the previous and next buttons will go to the previous or next table within your document. The previous and next buttons change color to blue if you select anything other than page the last icon on the first line of the box as the object.

You can see the description of each icon as your mouse hovers over an icon. If you click on the left side of the status line where the current page number and section are displayed located at the bottom of your screen , Word will ask what page to “Go To”. Works like a correctable backspace on a typewriter. Line Move the Insertion Bar to the left of a line until it changes to an arrow.

Click once. Sentence Hold the F key down and click the mouse button anywhere on the sentence. Paragraph Move the Insertion Bar to the left of a line until it changes to a pointer arrow. Triple-Clicking on a paragraph also selects it. Any Text Move the Insertion Bar to the beginning of the block you want to delete.

Click and drag. Entire File Move the Insertion Bar to the left of a line until it changes to a pointer arrow. Hold C down and click once. Triple-Clicking on the left side of the screen also selects the entire file. You can also use this button located within the Editing section of the Home Ribbon to select items. The pull-down list includes options for selecting everything within the document, graphic objects, or text with similar formatting.

Undo instructs the program to disregard the last action whether it was deleting, copying, or applying format changes. It is important to understand, however, that certain actions such as printing and saving cannot be undone.

Word has the capability of remembering not only the last action performed but the last several. Click on the Undo tool to undo the last action. If you click on the down arrow to the right of the tool , you can scroll through the last several actions. Move your mouse down the list to highlight the number of actions to undo. They must be done in sequence! Click on this button to redo the last undo.

 
 

 

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Every block of cells has a beginning and ending address. The beginning address is the address of the cell in the top-left corner of the block whereas the ending address is the cell in the lower-right. Normally, in the English language we use a dash to indicate a block of numbers, as in pages Excel, however, requires that you use the colon between the beginning and ending addresses.

Remember that the dash represents subtraction in spreadsheet programs. For example, the block C3:E14 refers to cells C3 through E There are many commands e. The mouse changes to the thick cross when placed in the middle of a cell. Dragging the pointer when it is this shape simply highlights cells. If the mouse is in the shape of a diagonal arrow, you can move the contents of the currently selected cell or block of cells to another location within the worksheet.

The mouse changes to a pointer only when the tip of the arrow points to one of the outer borders of the cell block. Dragging the pointer when it is in this shape actually picks up the contents of the cell s and moves them to another location. If the mouse is in the shape of a thin cross-hair, you can fill a formula or other information into adjacent cells within the worksheet.

The mouse pointer changes to a thin cross-hair only when the tip of the arrow is placed in the small square located in the bottom right-corner of a cell. Dragging the pointer when it is in this shape fills data.

The pointer’s shape should be a thick cross-hair. Click and drag to highlight. To select an entire column or row, click on the letter of the column or the number of the row. Hold the S key down and press the arrows to select a block. The entire worksheet will be highlighted. Text will appear to “spill” over into adjacent cells as long as those cells are empty.

If the adjacent cells are not empty, Excel will truncate the text. When entering large numbers, however, Excel will display the number in scientific notation if the column is not wide enough to display the entire number. However, if you apply formatting such as dollar signs , Excel will automatically adjust the column to fit the largest entry so that the number remains visible. Make sure the mouse pointer is on the column margin line. The pointer changes to a cross-hair indicating you are on the margin line.

In the example above, column F is being stretched to the right. Notice the “cross-hair”. When creating formulas, you may use actual values, cell addresses or a combination of the two. This also ensures that formulas beginning with a cell address are not mistaken for text. The formula itself is displayed in the formula bar located in the upper-left of the screen next to the cell address.

NOTE: In order to view a formula, you must select the cell in which it is stored. TIP: If you select a group of cells and look at the status bar at bottom of the screen , Excel will display the total sum of the selected cells. However, Excel provides a mathematical function which is used primarily to add blocks of numbers.

The last function you chose will be displayed on the button. If you simply click on the button that function will be selected.

To choose a different function, click on the down arrow to the right of the button and then select a new function from the list.

Once the function has been selected Excel will display the Function Arguments box, as shown below: The box will display a description of the currently selected function and list the arguments required for the function. The next required argument will be displayed in bold.

This helps guide you through each step properly. Notice as you begin entering the arguments, the palette displays the current result. When you are done, click on to actually enter the function and close the box. This is called the AutoSum feature. The second click is used to confirm the selection. If, by chance, Excel has selected the wrong group of cells, you can highlight the correct block before clicking on the tool a second time.

The pointer should change to a thin cross-hair. When the mouse is released, the formula will be “filled” in all cells. Filling also works for text and numbers without formulas, such as months shown in the example above. Excel’s auto fill feature will fill a block of cells with either numbers or text depending on what is located in the first cell.

As you begin filling the destination cells with months, Excel will display the name of each month as it is being filled so that you know how far to fill.

If you only enter a single number and then try to create a fill based on that single cell, Excel will simply copy the number down the worksheet. Once the two cells have been selected, release the mouse button. After selecting the cells to fill, click on this tool located within the Editing section on the Home Ribbon. A pull-down list of fill options will be displayed: Select the direction of the fill or define the series to use when filling. When you click on this icon, a list of auto fill options is displayed.

The default option is Copy Cells which instructs Excel to copy the data and formatting from the original cell to the destination cells. The Fill Formatting Only option is used to copy the format from the original cell to the destination cells. This does not copy the data from the original cell. Select Fill Without Formatting to copy the data from the original cell to the destination cells without changing the existing format. NOTE: These auto fill options will vary depending on what you have just filled e.

Click on the Save tool located on the Quick Access Bar. The first time you save a document, Excel provides a dialog box prompting you to enter a file name, as shown below: Letters, numbers and spaces are allowed. In this latest version using Windows Vista, the address bar is displayed a bit differently, as shown below: The path is displayed horizontally on the bar instead of vertically as was the case in previous versions. If you want to save the workbook in another format such as another spreadsheet application or any previous version of Excel so that someone else can edit the file who does not have this version , click on the down arrow beside the box labeled Save as type and select the format from the list provided.

Enter a name for the workbook in the box labeled File name and then click on to actually save the file. Select the paper size you would like to use when printing your worksheet.

Choose to either set the print area or clear it. Choose whether you want to insert a page break, remove one, or rest all page breaks within the worksheet. Scaling This section allows you to enlarge or reduce the printout. Not all printers will be able to use this feature. Use the Adjust to: option to reduce or enlarge the output from 10 to percent of the original size.

Use the Fit to: option to specify exactly how many pages wide or tall you want the final printout to be. Paper size Provides various paper sizes to choose from. Available sizes will vary from printer to printer.

Print quality Allows you to specify the resolution dots per inch for printing. The higher the number, the better the quality – but it also takes longer. First page number Leave this option at Auto to start page numbering at the next sequential number or enter a number with which the first page should begin.

In the section called Header is a pull-down list of predefined headers. Simply click on the down arrow and choose from the list of available headers. In the section called Footer is a pull-down list of predefined footers. Simply click on the down arrow and choose from the list of available footers. Use the following buttons to add special options: Allows you to customize the font.

Inserts the current Page Number. Adds the Total number of pages in the printout. If you have a picture, use this to Format the Picture.

If you selected a block before you entered this box, the block will already be displayed. If not, you may enter the range as A1:B15 to specify that the block from A1 to B15 should be printed. You can enter more than one range if you separate the ranges with a comma – as in A1:B15,DF Print titles This section allows you to specify rows to be printed along the top or the columns to be printed along the left of each page.

To specify a range, click in the row or column section and then type the block. Click on this button to the right of these two sections to return to the worksheet to select the block. When done, reactivate the Page Setup dialog box. Black and white is used to print in black and white for faster printing.

Checking the Draft quality option speeds up the printout by printing less graphics and suppresses the gridlines. Check the Row and column headings box to print the row numbers and column letters around the border of the printout. Depending on your preference, you can choose to print Comments on a separate page at the end of your document or as they are displayed in the worksheet. Page order Use this section to specify the order pages are to be printed. You can choose to print Down, then Across or Across, then Down.

You should notice the button to the right side of each of the tabbed boxes. You should also notice the button within each of the tabbed dialog boxes. If you want to see how the worksheet will print based on the current settings, click on this button. Once you have made your selections from the various tabs, click on the button. If you do not specify otherwise, Excel assumes you want to print the entire worksheet. It is possible, though, to specify a print range. This button allows you to further specify how the document will be printed.

You will be taken to a dialog box where you can define Once all printer options have been set, choose to have Excel begin printing the document. Create a second formula in cell G2 which calculates the percentage of the objective and then add totals at the bottom of the table for each of the three months.

If, however, you are in the midst of working with one file and then decide to create another workbook, you will need to instruct Excel as to what type of new document you want to create. A template is used to determine the basic structure of the workbook and can contain predefined settings, such as formulas, formatting, and macros. The far left section contains a list of available template categories that you can base your new workbook on.

The new workbook will be created – based on the template you have selected. Choosing to open a file will place the requested workbook in another window so that more than one file can be open at the same time. You can then switch between the opened workbooks using the taskbar across the bottom of your screen or by accessing the View Ribbon.

The following dialog box will be displayed: Along the left side of the dialog box, Excel displays the Navigation Pane.

You could then select the folder containing your Excel files. If you click on the down arrow beside the button, you can choose from a list of options such as opening the file as read- only or as a copy. For example, if you have a title in cell A1 that you would like centered across several adjacent columns they must be blank , you can have Excel automatically merge the cells and then center the data in that new cell.

Once selected, release the mouse button. If you select this tool a second time, Excel will remove the centering and place the data in the original cell.

This can be useful when trying to label narrow columns. Begin by selecting the cell s to be modified. Click on the Orientation tool which is located within the Alignment section on the Home Ribbon. A list of orientation choices is displayed. Select the one you want to use. If you select the same choice a second time, the cell s will revert back to the normal orientation. This can make numbers difficult to read at times and inconsistent. Excel does, however, allow you to access other built-in formats such as percentage signs, dollar signs, etc.

Select the cells to format and then choose one of the following tools located within the Number section on the Home Ribbon : Formats the current selection for currency with a dollar sign, a comma as a thousand separator and 2 decimal places. Example: 4, Each time this button is selected another decimal place is added to the selection.

Decreases the number of decimal places displayed. Each time this button is selected another decimal place is removed from the selection.

Click on the down arrow beside this tool located within the Number section of the Home Ribbon to choose from a list of formats. These formats include fonts, borders, patterns, alignment, and shading. Notice you can create a new cell style yourself or merge styles contained within another workbook. If you have a shortcut on your desktop, double-click on the Microsoft Office PowerPoint icon.

Although the quickest way of running PowerPoint is through the desktop shown above , you can also open the Start menu which is located along the left side of the taskbar at the bottom of the desktop to locate any program available on your system. You will notice that the program window includes many of the standard elements common to most Office applications as well as a few items that are unique to PowerPoint. Along the top left corner of the screen is the Office Menu Button which provides quick access for creating, opening, converting, saving, printing, preparing, sending, publishing, and closing files.

Recently accessed presentations are also listed within this menu. This button provides the only true menu within PowerPoint or the other Office applications. The name of current presentation is displayed in the middle of the Title Bar. The second line contains a new feature within PowerPoint and is called the Ribbon Bar. Each tab on the ribbon relates to a type of activity, such as inserting an object or designing a slide.

There is no way to delete or replace the ribbon with the toolbars and menus from previous versions of Microsoft Office. However, you can minimize the ribbon to make more space available on the screen.

If you prefer using the mouse, point to an empty space to the right of the last tab across the top of your screen and click the [RIGHT] mouse button. From the pop-up menu, choose Minimize the Ribbon. Each time you press A, PowerPoint displays corresponding letters for the ribbon items to help you to continue using keyboard shortcuts to select them.

Below the ribbon are three window panes. Select Outline to include the actual text of each slide within this pane. Select Slide to view thumbnails of each slide within this pane. The large middle pane contains the currently selected slide and is your actual working area. Directly beneath the working area is yet another pane which can be used to add notes to the current slide. Each presentation is based on a theme which consists of a family of fonts, colors, graphics, etc.

The third icon along the status bar indicates whether PowerPoint has detected any spelling errors. A red X indicates an error has been located.

Towards the right side of the status bar are the View Icons. These icons allow you to switch to the various views – depending on what you are currently doing. For example, normal view is best for adding graphics or editing existing objects while the slide sorter is used to quickly rearrange or delete slides within your presentation. The slide show tool is used to display a visual presentation of all of your slides using various special effects. Just to the right of the view icons is the Zoom area.

PowerPoint displays the current percentage just to the left of this area. To quickly move to the next or previous slide, PowerPoint provides buttons in the lower right side of the vertical scroll bar. The following dialog box will be displayed: Along the left side of the dialog box, PowerPoint displays the Navigation Pane.

You could then select the folder containing your presentation files. However, if you click on you can choose to display other types of files such as templates or Web pages.

Once you have located the presentation you want to open, double- click on it or highlight the name of the file and click. If you click on the down arrow beside the button, you can choose from a list of options such as opening the file as read-only or opening a copy of the file. TIP: To open more than one file at a time, select the first by clicking on its name once to highlight it. Once all required files have been selected, click on to actually open them.

TIP: By default, PowerPoint lists your most recently accessed files along the right side of the Office menu so that you can quickly reopen a presentation. You can increase the number of files displayed within the Office menu to a maximum of 50 by clicking on the button within the Office menu and then choosing the Advanced set of options. Simply click on the presentation file you want to switch to and that file will become the active window.

They are most often used when presenting information to an audience. Slide shows can be instrumental in conveying your message to a group of people since graphics can help make it more understandable. You can connect your PC to an overhead projector and display the show to a large group of people or it can be used on the PC in front of a small group i. It can either be running in the background as you speak to the group or you can add enough special effects and sound that the show itself is sufficient in conveying the point you are trying to make.

Rather than simply showing the audience a set of boring slides, including animation and special effects give the presentation added appeal so that the slides hold the audience’s attention while still making a dramatic point. It is possible to control the flow of the show using either the keyboard or the mouse. However, I have been unable to work out what I can do, from trying to research the problem generally online.

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For to restore the size of the active window after you maximize it, use this shortcut key. To move to a task pane from another pane in the program window clockwise direction.

You may need to press F6 more than once, use this key. To move to a task pane from another pane in the program window counterclockwise direction use this key.

If you want to switch to the next window When more than one window is open, use this key. Print Screen. This key is to copy a picture of the selected window to the Clipboard. Use this key to move from an open dialog box back to the document , for dialog boxes such as Find and Replace that support this behavior. This key is to move between options in an open drop-down list , or between options in a group of options.

To execute the action assigned to the selected button, select or clear the selected checkbox. If more than one smart tag is present, switch to the next smart tag and display its menu or message. In order to select the previous item on a smart tag menu , this shortcut key is used. Use this key to perform the action for the selected item on a smart tag menu. F10 or Alt. To select the active tab of the Ribbon and activate the access keys, use this key.

To display the shortcut menu for the selected command, use this key. To move the focus to select each of the following areas of the window: The active tab of the Ribbon Any open task panes The status bar at the bottom of the window Your document. This key is to Move the focus to each command on the Ribbon, forward or backward, respectively.

Use this key to Open the selected menu or gallery on the Ribbon. Spacebar or Enter. To Open the selected menu or gallery on the Ribbon, use this key. For to activate a command or control on the Ribbon , so you can modify a value, use this key.

In order to finish modifying a value in a control on the Ribbon, and move focus back to the document, this key is used. To get help on the selected command or control on the Ribbon, use this key.

 
 

Microsoft office word 2007 shortcut keys pdf free.Helpful Microsoft Word Keyboard Shortcuts [PDF Cheat Sheet]

 
 
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